Effective July 1, 2025, consulting agreements representing $100,000 or more in total cost annually will require approval from the EVCP. This is a one year pilot program.
Consultant Agreement Pre-Approval Request Google Form
This review applies to consultants, typically a consultant firm. A consultant is a supplier that provides primarily professional or technical advice. Generally, the University does not control either the manner of performance or the result of the services. Consultants are subject to restrictions in the Public Contract Code regarding follow-on contracts
The following are not covered by this review:
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Engagement of outside legal counsel;
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Outside mediators employed for dispute/grievance resolution;
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Consultant services on contracts and grants funds (however, other PI managed funds are in scope);
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Consultants from Lawrence Berkeley National Laboratory (LBNL);
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Appointments of architects and engineers for approved projects;
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Renewals of contracts existing prior to July 1, 2025; and
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Other professional services agreements.
For any new contracts, purchase orders or RFPs valued at $100,000 or more annually, please submit a request for approval using this Google Form. The form will ask for:
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A description of the anticipated impact — including potential benefits and risks — on the quality and effectiveness of the core University functions of teaching, research, service;
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Expected cost reductions and/or revenue enhancements;
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Explanation of why the services cannot be provided in-house;
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A scope of the work, including the desired approach to the problem, specific limitations, questions requiring answers, and the extent to which assistance, resources, and cooperation from the University will be available to the consultant; and
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An estimated time schedule including dates for commencement of performance, submission of progress reports, and for completion of the service. Any potential extensions that will take the value of the contract into pre-approval range should be mentioned up front.
Allow 3-5 business days for this additional review.